My Calendars

This is page is used for creating private and shared calendars for use with your email client (e.g. MS Outlook). The following types of Calendar can be created:

» Keep track of specific users' holidays

» View regional non-working days, such as bank holidays

  » Keep track of your project team's holiday.

» See all of the selected project's tasks in your calendar.

» View specific users' task assignments.

The following tasks are available on this page:

Create New Calendar
View/subscribe to a calendar
Rename a calendar
Change a calendar
Delete a calendar

Creating Calendars

1. Click .
   
2. Choose the type of Calendar you would like to create:
   

   User	Project	Holiday
   Choose this type if you want to create a calendar based on the activities of a particular user, for example their holiday or task assignments.	Choose this type if you want to create a calendar based on the activities of a project, for example the dates of the tasks or any holiday of that the team that falls within the project dates.	Choose this type if you want to create a calendar of holidays booked by particular users or all users.

3. For User or Holiday types » Choose one or more users.
   
4. For Project type » Choose one or more projects.
   
   
5. Provide a unique name for your calendar.
   
6. Decide whether you'd like to make the calendar private or if you wish to share it with other users.
   
7. Choose at least one set of events you would like to include in your calendar:

   Task Assignments	Tasks	User Holiday	Company Holiday	Team Holiday
   Choose this option if you'd like to see the user's task assignments shown in the calendar (these will be shown as all day events).	Choose this option if you'd like to see the project's tasks shown in the calendar (these will be shown as all day events).	Choosing this option will display the selected user's holiday in the calendar.	This option will add regional company holidays in the calendar (such as bank holidays).	Choosing this option will display any project team member's holiday that falls within the dates of the project in the calendar.

8. Click .
   

Viewing and subscribing to Calendars

• Outlook 2013

1. Copy calendar link from My Calendars
2. In Outlook click Calendar
3. Click Home > in the Manage Calendars group > click Open Calendar > click From Internet
4. Paste link and click OK
   
   

• Outlook 2007 » http://office.microsoft.com/en-gb/outlook-help/view-and-subscribe-to-internet-calendars-HA010167325.aspx

• Outlook 2010 » http://office.microsoft.com/en-gb/outlook-help/view-and-subscribe-to-internet-calendars-HA102534443.aspx

• Outlook.com » http://windows.microsoft.com/en-us/windows/outlook/calendar-import-vs-subscribe

• Google Mail » Unfortunately, it is not currently possible to subscribe to V1PA calendars via Gmail due to compatibility issues. However, you can import your calendar as manual process by following the steps listed here:

1. • click the Calendar link in  My Calendars and save the ICS file to a location on your PC/Mac

1. • Follow the import process listed here:https://support.google.com/calendar/answer/37118?hl=en-GB&ref_topic=1672003

• Apple Calendar » http://support.apple.com/kb/PH11523
• 
  

• Apple iCal » http://support.apple.com/kb/ht2513

Note: V1 is not responsible for the content of external websites.

Editing Calendars

• To change the Calendar data sources:

1. Click for the required calendar.
   
2. Update the data sources.
   
3. Click .
   

• To change the events:

1. Click  for the required calendar.
   
2. Update the calendared events.
   
3. Click .
   

Renaming Calendars

1. Click the button for the required calendar.
   
2. Click .
   
3. Enter the new name for the calendar and click .
   

Deleting Calendars

1. Clicking the button.
   
2. Click and then again to confirm.
   

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