If you have come directly to this topic, you may first wish to review the topic Forecasting resources.
Non Effort driven resourcing is best used in the following scenarios.
Scenario |
Use Task Type |
I know when my task must start and finish, I need to assign resources to complete the work between these two dates. |
Non Effort Driven |
I know when my task must start or finish, I know how many days I want to spend on the task, I need to assign resources to complete the work within this time period. |
Non-Effort Driven |
Having set your
task Start and Finish
date, ProjectMinder initially calculates the number of Planned
Work Days between these two dates.
In the example below, there are 22 working days available.
Tick the box against
the Worker(s) you would like
to resource to this task.
Workers are assigned to the project team via the project
summary page.
By default, all workers will be assigned to work the total number of
days available between the start and finish date and the percentage
of time required by them to complete that number of days will be displayed.
This number of days is based on the company standard working day, as
set in Admin > Company Settings
> Working Time.
A resource who works more hours per day than the company standard will
therefore have a lower than 100% utilisation figure.
Example:
Task Start |
Task Finish |
Work Days |
Company Standard Day |
User Standard Day |
Days Resourced |
% Utilisation |
1 April 2009 |
14 April 2009 |
10 |
7 hours |
7 hours |
10 |
100% |
7 hours |
5 |
50% |
||||
8 hours |
10 |
87% |
A user who works the same number of hours
per day as the 'company standard working
day' (in this example 7 hours) will require 100% of their time to
complete the 10 days work.
A user who works an 8 hour working day will not need 100% of their time
to complete 10 'standard working days' within the 10 days available.
Note: You
may wish to add Generic users
to the project team and use these for your initial resource plans.
This
allows you to forecast costs without allocating exactly who will be needed
to complete the work.
You
can later replace the generic users with actual staff from the project
team.
To amend the number
of days you require a resource to work on this task, either adjust
the % figure or update the
number of Days.
Adjusting one figure will automatically update the other.
In the example below, adjusting the worker Khan, John to 50% has automatically
updated his days work to 11 (50% of the available 22 days).
The
number of Planned Work days
in the top section will update to show the total work days for all
Workers resourced to the task.
Note that although the planned work days updates, the task start and
task finish dates remain as previously set.
Note: If
you now manually change the number of Planned Work days, this will no
longer change the Task Finish date (as it did prior to assigning workers
to this task).
Changing
the number of Planned Work days will update the % and Days allocated to
the task workers.
If
you need to change the Task Start or Task Finish date, this can now only
be achieved by updating these dates directly.
If you want to extend the Task Finish date, use the calendar button to set the new date.
The
Planned Work days will remain
fixed as previously set.
The Worker Days will remain
fixed as previously set.
The Worker (%) will update,
taking into account the increased length of time this task is now
set to run for and therefore the reduced percentage of time this requires
for each worker.
If the Worker resources also need more Days to now complete this task, these must also be updated for each worker.
Click Save when all updates have been made.
You can now review resource assignments in the Project > Resources screen.
Note: Remember
- Do not use the Resources screen to calendar resource workers if you
want to maintain the task start and end dates previously set for this
non-effort driven task.
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