Timesheet

 

 

  1. Why isn't a particular project available for selection on my timesheet entry?

  2. Why isn't a particular task for the project I am working on available for selection on my timesheet entry?

  3. How do I record extra time on my timesheet?

  4. Why isn't the correct project displayed in the Project drop-down when I enter its code in the Quick Find box?

  5. How do I correct a timesheet that has been submitted for approval?

  6. How do staff edit their rejected timesheet?

  7. My timesheet has been rejected. I can edit the timesheet, but I cannot save or submit; why?

  8. A member of staff will be away on sabbatical for x amount of weeks and doesn't need to enter timesheets for those weeks. How can I reflect that in the system?

  9. A users current timesheet page is not displaying their most current timesheet. How do I change it to the correct date?

  10. How can I import bulk time?

  11. How do I check time that has been logged in the system?

 

 

 

  1. Why isn't a particular project or task available for selection on my timesheet entry?


Either you are not a member of the project team, or 'any user can assign time or expenses to this project' has not been ticked in the Project > Summary section.

 

 

  1. Why isn't a particular task for the project I am working on available for selection on my timesheet entry?


The reason is either that:

  1. The project manager has not resourced you as a member of the project team.

  2. They have not ticked the option within the project task - 'any user can log time time or expenses to the task'.

  3. The task is a Parent (you cannot resource any workers to a parent task and the child task should be available).

 

Please ask the project manager to see which of these options is applicable.

 

 

  1. How do I record extra time on my timesheet?


To record extra time, enter the total time (core + extra time) against the timesheet entry and click the notes icon.

 

Enter the extra time hours in the box provided.

 

 

  1. Why isn't the correct project displayed in the Project drop-down when I enter its code in the Quick Find box?


Ensure you have the 'View Code with Project' box ticked before you enter the code.

 

 

  1. How do I correct a timesheet that has been submitted for approval?


To correct a timesheet follow the steps below:

  1. 1. Go to My Work > My Approvals.

    2. From the timesheet list, select a timesheet that you wish to edit and the selected timesheet opens.

    3. Click and the timesheet opens in edit mode.

    4. Make the changes as needed and then click .

 

 

  1. How do staff edit their rejected timesheet?


Go to Timesheet > Timesheet History and select the timesheet they need to edit.

 

Once the rejected timesheet has been edited, it can be re-submitted for approval.

 

 

  1. My timesheet has been rejected. I can edit the timesheet, but I cannot save or submit; why?


Your System Administrator has not given you edit access rights to Timesheet > Timesheet History in your Security Group.

 

 

  1. A member of staff will be away on sabbatical for x amount of weeks and doesn't need to enter timesheets for those weeks. How can I reflect that in the system?


As a System Administrator you can change a user's Timesheet Start Date if they are away for a long period of time.

 

Go to Admin > Users > User Profiles. In a user's record click on the 'Timesheet Start Date' calendar icon and adjust the date accordingly.

 

 

  1. A users current timesheet page is not displaying their most current timesheet. How do I change it to the correct date?


As a System Administrator, you can change a user's Timesheet Start Date if they are away for a long period of time.

 

Go to the Admin > Users > User Profiles section and in the users profile, click on the 'Timesheet Start Date' calendar icon and adjust the date accordingly.

 

 

  1. How can I import bulk time?


To add in bulk time you must have administrator rights. Go to the Admin > Data section and then select Import Data.

 

See Import data for more detailed information.

 

 

  1. How do I check time that has been logged in the system?


As a project manager you have a number of reports that can help you check time.

 

Please refer to the Reports section of help for further details.

 

The Timesheet Tracking report is ideal for checking if staff are up to-date with timesheet entry.

 

As a user, you are able to review your timesheet history via Timesheet > Timesheet History.

 

 

 

 

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